From paper notebooks to a connected operations platform
Concrete Project Tracker replaced whiteboards, phone calls and scattered spreadsheets with one system that tracks every slab, flatwork, sub payment and invoice — from first request to paid PO.
| ADDRESS | SUBDIVISION | SET DATE | ENGINEER | CITY | YARDS | STATUS |
|---|---|---|---|---|---|---|
| 1833 MEADOWLARK | Creekview Meadows | 07/10 | Passed | Passed | 28 | Pouring Today |
| 5241 WILLOW BEND | Rainwater | 07/11 | Passed | Passed | 32 | Scheduled Pour |
| 2905 SAGEBRUSH | Walsh | 07/12 | Passed | Passed | 36 | City Inspection |
| 6130 CANYON VIEW | Eliana | 07/13 | Passed | Passed | 40 | Pending City Inspection |
| 3417 RIVER OAKS | Oak Ridge | 07/14 | Passed | Passed | 44 | Makeup in Progress |
The Core Idea
Work flows into money — automatically
The biggest cost in a construction office isn't labor — it's leakage: completed work that never gets billed, damage that never gets charged back, and hours lost re-typing jobs into three spreadsheets.
Inside the App
Built like the tools the crew already knows
Familiar spreadsheet-style grids — but connected, multi-user, and impossible to lose.
| ADDRESS | SUBDIVISION | SET DATE | ENGINEER | CITY | YARDS | STATUS |
|---|---|---|---|---|---|---|
| 1833 MEADOWLARK | Creekview Meadows | 07/10 | Passed | Passed | 28 | Pouring Today |
| 5241 WILLOW BEND | Rainwater | 07/11 | Passed | Passed | 32 | Scheduled Pour |
| 2905 SAGEBRUSH | Walsh | 07/12 | Passed | Passed | 36 | City Inspection |
| 6130 CANYON VIEW | Eliana | 07/13 | Passed | Passed | 40 | Pending City Inspection |
| 3417 RIVER OAKS | Oak Ridge | 07/14 | Passed | Passed | 44 | Makeup in Progress |
The project pipeline
Every slab moves through inspections, cables and concrete orders in one grid. Color-coded statuses show at a glance what pours today, what's scheduled, and what's waiting on the city.
Billing that builds itself
Completed work appears here automatically — pre-filled with square footage, beams and price-sheet pricing. One checkbox moves it from Pending to Invoiced to PO Completed.
| ADDRESS | COMPANY | SUBDIVISION | POUR | SFT | INV # | INV |
|---|---|---|---|---|---|---|
| 1833 MEADOWLARK | BLUEBONNET HOMES | CREEKVIEW MEADOWS | 08/14 | 3,541 | SE4158 | ✓ |
| 2741 TETON | CEDAR RIDGE BUILDERS | OAK RIDGE | 08/15 | 2,970 | SE4160 | ✓ |
| 2216 WISPY | NORTHSTAR HOMES | RAINWATER | 08/10 | 2,683 | SE4151 | |
| 405 BIG SKY | PRAIRIE OAK HOMES | CANYON FALLS | 08/10 | 4,365 | SE4153 | |
| 917 BLUESTEM | SUMMIT CREST HOMES | LIGHT FARMS | 08/09 | 3,120 | — |
The notebook, digitized
Each project's note book tracks every trade — who did the work, when, for how much, and whether it's been approved and paid. No more deciphering handwriting.
One morning view for the whole crew
The Daily Schedule assembles itself every day from every module — pours with yardage and concrete times, flatwork preps with crews, city and engineer inspections, and detail jobs.
- Pours show provider, order number, mix and pour time
- Sticky schedule notes for day-specific instructions
- Replaces the 6 AM round of phone calls entirely
Margin per job, not per year
Analytics compares every invoice against its real costs — concrete by supplier and PSI, subcontractor labor from the notebooks, pump trucks and manual entries — per builder and per address.
- Cost vs price breakdowns saved on each invoice
- Reports as tables, bar or pie charts — exportable to Excel & PDF
- Scheduled reports with frozen snapshots for consistent numbers
Mobile Ready
Built for the field, not just the office
Field supervisors couldn't update from the job site — so data got typed in at 6pm from memory. Now it gets updated at the pour.
Dedicated mobile views
Card-style lists and detail screens with bottom navigation — built for thumbs, not spreadsheets.
Photos & plans on site
Snap up to five job-site photos and open PDF plans right from the slab or flatwork record.
Pull to refresh
The latest pours, inspections and crew assignments are one swipe away.
Real-time with the office
Every update from the field shows up on office screens within seconds.
Daily ScheduleSlabsCapabilities
Every part of the business, covered
Each module, the problem it replaced, and the result.
Slabs & Flatworks
BeforeFoundation and flatwork jobs tracked on paper and whiteboards — missed inspections, forgotten pour dates, no history.
NowLive pipelines from request to pour: set dates, cables, plumbing, engineer & city inspections, concrete orders, crews and curb cuts — all inline-editable with attachments and plan reviews.
One source of truth for the whole crew. Nothing falls through the cracks.
Daily Schedule
BeforeEvery morning someone compiled 'what's happening today' by phone and text.
NowAn auto-built daily view of pours, preps, inspections and detail work pulled from every module.
The day's plan is ready before anyone picks up a phone.
| Job # | Address | Description | Amount | PO | Done |
|---|---|---|---|---|---|
| 4471 | 310 Prairie View | Patch garage step | $350 | PO-2231 | ✓ |
| 4472 | 1424 Wildflower | Extra 6" beam | $1,200 | PO-2240 | ✓ |
| 4473 | 55 Oak Hollow | Warranty crack fill | $180 | — | |
| 4474 | 902 Cedar Creek | Add sidewalk section | $860 | PO-2244 |
Details & Extras
BeforeSmall extra jobs and warranty details got done but never billed — pure lost revenue.
NowEvery detail and extra logged with job #, description, amount and PO. Completing one automatically creates an invoice record.
If it got done, it gets billed.
Note book
BeforeSubcontractor work lived in paper notebooks only one person could read.
NowA digital note book per project: forms, trench, grade, backout and cementero tracked with sub, date, adjustments, approvals and check dates.
Sub payments are transparent, auditable and never depend on one notebook.
Sub Invoices & Back Charges
BeforePaying subs meant reconciling notebooks against memory; crew damage was never recovered.
NowWork rolls up per sub with grouped invoices, approval flags and check dates. Back charges auto-link to payment deductions.
Sub payroll prep drops from hours to minutes — and damage costs get recovered.
Invoices
BeforeBuilder billing required manually cross-referencing pours, price sheets and square footage.
NowInvoices auto-created from completed work, enriched with SFT and beams, priced against company price sheets, tracked Pending → Invoiced → PO Completed.
Billing follows the work automatically, including profit breakdowns per job.
| Section | Item | Beams | Price | Unit |
|---|---|---|---|---|
| Foundation | Post-tension slab | 12" | $4.85 | / sft |
| Foundation | Post-tension slab | 14" | $5.10 | / sft |
| Flatwork | Driveway 4" | — | $6.25 | / sft |
| Pump Truck | Boom pump | — | $850 | each |
Contacts, Price Sheets & Suppliers
BeforeBuilder pricing and supplier spend scattered across emails and spreadsheets.
NowBuilders, subdivisions and per-company price sheets in one place — plus concrete utilization, PSI pricing and rock trench tracking per provider.
Every quote uses the current agreed price; concrete spend is visible per pour.
Analytics & Reports
BeforeProfitability per job was a guess.
NowCost vs price analysis, status reports and subcontractor summaries — tables or charts, exportable, schedulable, with frozen snapshots.
Management sees margin per job instead of guessing at year end.
| Address | Builder | Status | Pour |
|---|---|---|---|
| 902 Cedar Creek Dr | PERRY | Eng Passed | 09/04 |
| 77 Summit Ridge | SHADDOCK | City Sched. | 09/05 |
| 1424 Wildflower Ln | HIGHLAND | Poured | 09/02 |
| 310 Prairie View | PERRY | Set | 09/09 |
Global Address Search
BeforeFinding one address meant clicking through six modules.
NowA Ctrl+F style search from the top bar that jumps to any address in any grid and highlights the row.
Any project found in seconds from anywhere.
Users, Roles & Audit
BeforeEveryone saw everything — including financials — and changes were untraceable.
NowRole-based page permissions, invites, live activity tracking, and a full audit trail of every create, update and delete.
Field crews see schedules; only the office sees money. Every change is traceable.
| Date | Trigger | Files | Records | Status |
|---|---|---|---|---|
| 09/02 1:00 PM | Scheduled | 13 CSV | 18,420 | Completed |
| 09/02 12:00 PM | Scheduled | 13 CSV | 18,417 | Completed |
| 09/02 11:00 AM | Scheduled | 13 CSV | 18,402 | Completed |
| 08/30 2:00 AM | Weekly | 13 CSV | 18,210 | Completed |
Backups & Reliability
BeforeThe business depended on one computer and one spreadsheet.
NowScheduled full-data CSV backups with history, plus real-time sync pushing every change to every open screen.
Disaster-proof, always-consistent data across office and field.
Slabs
Project Plans & Photos
BeforePlans lived in email threads and job-site photos stayed on someone's phone.
NowEvery slab and flatwork record holds its PDF plans (with built-in compression and plan-review notes) plus up to five job-site photos captured right from the phone.
Proof of work and the latest plan revision are always one tap from the address.
Automation
Working in the background, 24/7
These run without anyone touching a button.
Slab → Invoice Sync
~15 min / pourA slab is marked poured → the invoice record is created and enriched with SFT, beams and notes from the matching note book automatically.
Flatwork / Extra / Detail → Invoice
~10 min / jobAny job is marked completed → an invoice is auto-created with builder, amounts and PO data — and auto-removed if the source changes. Duplicates are cleaned up.
Full Audit Trail
Dispute-proofAny record changes anywhere → an audit entry captures who changed what, old vs new values, and a full snapshot.
Scheduled Data Backups
Zero-effort safetyOn a schedule → every entity is exported to CSV and stored with record counts — full recovery history. (Paused in this demo.)
Scheduled Reports
~2 hrs / weekDaily, weekly or monthly → reports regenerate as frozen snapshots so management gets consistent numbers automatically.
Real-Time Multi-User Sync
No stale dataAnyone edits anything → live subscriptions push changes to every open screen within seconds.
| ADDRESS | COMPANY | SUBDIVISION | POUR | SFT | INV # | INV |
|---|---|---|---|---|---|---|
| 1833 MEADOWLARK | BLUEBONNET HOMES | CREEKVIEW MEADOWS | 08/14 | 3,541 | SE4158 | ✓ |
| 2741 TETON | CEDAR RIDGE BUILDERS | OAK RIDGE | 08/15 | 2,970 | SE4160 | ✓ |
| 2216 WISPY | NORTHSTAR HOMES | RAINWATER | 08/10 | 2,683 | SE4151 | |
| 405 BIG SKY | PRAIRIE OAK HOMES | CANYON FALLS | 08/10 | 4,365 | SE4153 | |
| 917 BLUESTEM | SUMMIT CREST HOMES | LIGHT FARMS | 08/09 | 3,120 | — |
Slab → Invoice Sync in action: every poured slab appears here automatically, already enriched with SFT, beams, notes and price-sheet totals — no re-typing.
| ADDRESS | COMPANY | SECTION | SUBCONTRACTOR | DATE | SFT | RATE | AMOUNT |
|---|---|---|---|---|---|---|---|
| 1833 MEADOWLARK | BLUEBONNET HOMES | Forms | Grupo Aguilar | 08/31 | 2,400 | $0.65 | $1,560.00 |
| 5241 WILLOW BEND | CEDAR RIDGE | Cementero | Cementeros Del Norte | 09/01 | 3,100 | $0.55 | $1,705.00 |
| 2905 SAGEBRUSH | NORTHSTAR HOMES | Trench | Gomez Crew | 09/02 | 1,850 | $0.40 | $740.00 |
| 6130 CANYON VIEW | PRAIRIE OAK | Back Charged | Javier Mendoza | 09/03 | — | — | -$150.00 |
| Total (4 items) | $3,855.00 | ||||||
Sub payments, assembled automatically: work logged in the notebooks rolls up per subcontractor with rates, amounts, adjustments and back-charge deductions — payroll prep in minutes.
The Bottom Line
What changed for the business
Revenue protection
Every completed slab, flatwork, extra and detail automatically becomes an invoice — nothing gets done for free anymore.
Faster billing cycles
Invoices are pre-filled with pricing, SFT and beams, so billing happens days sooner.
Sub payment clarity
Approvals, check dates and back-charge deductions in one place — no more notebook disputes.
Accountability
A full audit trail and role-based access mean every change is traceable and financials stay private.
Resilience
Scheduled backups and real-time sync mean the business no longer depends on any single computer or notebook.
Field-to-office speed
Mobile updates from the pour site mean the office sees reality, not yesterday's version of it.